USA Cycling Criminal Background Check Policy

Updated: February 14, 2019
BACKGROUND INFORMATION:

It is an unfortunate truth that our world has become increasingly risky for our nation’s youth.  Whereas most individuals involved with youth and youth sports have altruistic intentions, conversely, some individuals have very harmful intentions. These ill-intentioned individuals frequently seek out environments that grant them access to youth, such as after school activities, mentoring programs and sports.  Therefore, it is incumbent upon youth-serving organizations to take a proactive approach to protecting youth from these harmful people.  Parents also deserve reassurance that when their children are under the supervision of another adult, the organization responsible for that adult has taken reasonable steps to determine that the individual is worthy of those responsibilities.

Providing a safe environment and protecting youth engaged in cycling activities is of the utmost importance to USA Cycling. USA Cycling, its Local Associations (LAs), clubs and other affiliates not only have a professional and moral responsibility to provide a safe environment for its members during sanctioned activities, but also a legal responsibility.  State and federal courts have determined that associations and clubs can be held legally liable for misconduct or abuse that can be connected to their sanctioned events.  For the aforementioned reasons, USA Cycling has adopted the following criminal background check (CBC) policy:

A criminal background check (CBC) is one tool USA Cycling utilizes to safeguard youth participants. USA Cycling has implemented a CBC policy to ensure its members are afforded a safe environment in which athletes can pursue their athletic goals and to make certain that it has acted in good faith to be in compliance with all recommended guidelines for the protection of athletes by youth-serving organizations.

Please note, CBCs do not guarantee incidents of abuse or molestation will not occur, rather CBCs are utilized as a preventative risk management tool.

USA Cycling requires biennial CBCs on the following participants to help ensure a safe and secure environment for participants and to protect against financial malfeasance.  CBC rechecks are initiated on the twelve month anniversary.

Beginning in 2019, an individual must have on-file a valid CBC with USA Cycling prior to being approved to purchase any license listed below.

The following individuals, irrespective of age, are required to complete a CBC and are responsible for the associated cost: 

  • USA Cycling Staff*
  • USA Cycling licensed Coaches and Officials
  • UCI Support License categories:
    • Managers
    • Sports Directors/Assistant Sports Directors
    • Soigneurs/Trainers
    • Team Doctors and Paramedics
    • Coaches (Must be a USA Cycling Licensed Coach)
    • any other UCI support licensee who the team authorizes, approves or appoints
      • to a position of authority over, or
      • to have frequent contact with athletes.
  • Collegiate Conference Directors*
  • Local Associations
    • The LA President MUST have a completed CBC
    • and other members identified by the LA where the LA formally authorizes, approves or appoints
      • to a position of authority over, or
      • to have frequent contact with athletes.
      • to have frequent contact with athletes.
  • Independent contractors USA Cycling formally authorizes, approves or appoints
  • Any non-athlete individual authorized by USA Cycling or the USOC to train, stay, or work at an Olympic Training Center.

*USA Cycling Staff and Collegiate Conference Director CBCs are currently paid for by USA Cycling.

For current information on how to self-register for a CBC through NCSI, please visit our criminal background check procedures page.

The National Center for Safety Initiatives (NCSI) shall be the only authorized search organization that performs CBCs for USA Cycling. NCSI is a full-service screening organization that works in accordance with the recommended guidelines established by the National Council on Youth Sports (NCYS). NCSI operates as an independent company but is owned and governed in partnership with NCYS.

In addition to conducting the CBC, NCSI is responsible for interpreting the search results, communicating with the applicant regarding the search results, and reporting to USA Cycling a determination based on the search results. NCSI will also be responsible for complying with the Fair Credit Reporting Act and maintaining the confidentiality of information obtained in the CBC process.

All individuals checked by NCSI for USA Cycling will undergo a CBC that includes:

  • Two national criminal database searches
  • Two sex offender registry (SOR) database searches
  • Social security number verification
  • Address history records
  • Office of Foreign Assets Control (OFAC) federal courthouse database searches
  • Non-database search  of county criminal records in the jurisdiction of longest residence in the past five years

NCSI will issue results to the applicant and USA Cycling based on a “Red Light/Green Light” determination system. A “Green Light” or “Meets the Criteria” finding indicates an individual is suitable for participation in USA Cycling with regard to the CBC.A “Red Light” finding means the individual “Does Not Meet the Criteria” and is not suitable for participation in USA Cycling with regard to the CBC. If NCSI has questions concerning a CBC, the applicant will be contacted by NCSI and provided the opportunity to correct potential errors in the applicant’s record or provide additional information prior to issuing a “Red Light”. In such situations, USA Cycling may also be notified.

NCSI shall notify USA Cycling of “Green Light” and “Red Light” findings. Upon receiving notification of a “Red Light” finding, USA Cycling will deny or discontinue the identified person’s membership with USA Cycling.

USA Cycling and NCSI have established an application programming interface (API) which automates CBC information between the two organizations.  USA Cycling routinely monitors compliance with this requirement through IT system checks.  Members found out-of-compliance with this requirement will have any applicable license placed in ‘pending’ status until the compliance has been met.  CBC rechecks are initiated on the twelve month anniversary and any status change is reported to USA Cycling through this API and through email.

A conviction, pending charge, record or disclosure that contains the following information will be flagged as a “Red Light” or “Does Not Meet the Criteria”:

  • Any Felony (any crime punishable by confinement of greater than one year)
  • Any lesser crime involving force of threat or force against a person
  • Any lesser crime of a sexual nature or classified as a sex offense including but not limited to “victimless” crimes of a sexual nature such as prostitution, pornography,  indecent exposure; and crimes in which sexual relations is an element
  • Any lesser crime involving controlled substances (not including paraphernalia or alcohol) within the past ten (10) years
  • Any crime involving cruelty to animals
    • Two (2) or more lesser crimes of Driving While Ability Impaired (or similar offense) within the prior twelve (12) months; b) Any DUI or DWI in the past one (1) year or two (2) or more DUIs or DWIs in the last ten (10) years
  • Any sex offender registrant
  • Any lesser crime involving harm to a minor
  • Any lesser crime involving financial misappropriation including but not limited to, embezzlement, fraud, extortion, and theft within the past ten (10) years
  • Any individual currently sanctioned with the United States Anti-Doping Agency (USADA)

Should an individual contest the content of a record provided to the individual as part of the USA Cycling CBC, the individual may seek an appeal of the record with NCSI pursuant to the Fair Credit Reporting Act.

Recommendations and Requirements for Local Associations and Clubs

USA Cycling strongly encourages its Local Associations (LAs) and clubs to adopt and comply with policies consistent with each state’s applicable laws relative to the detection of child abuse and persons involved in criminal offenses of a sexual or other nature or that could expose minors to a risk to their health or safety.

USA Cycling helps our members create safe environments by instituting these CBC requirements. While our members’ clubs and organizations are not operated by USA Cycling and USA Cycling does not control their activities, USA Cycling provides information about various safety related actions and encourages our members to use these resources.

Local Associations

USA Cycling requires all Local Associations to create or adopt a CBC policy. LAs are encouraged to adapt and adopt the existing USA Cycling CBC Policy; if drafting its own, USA Cycling highly recommends each LA confer with USA Cycling’s Risk Protection Manager.

Furthermore, LAs must require a biennial CBC be completed for the President/Executive Director (or similar position) and any person that is formally authorized, approved or appointed by that LA (a) to a position of authority over, or (b) to have frequent contact with athletes. For purposes of clarification, a LA is considered to formally authorize, approve or appoint an individual in instances where the LA has control over the appointment process. All persons holding the positions identified by the LA as being in need of a CBC must comply with and follow the USA Cycling Criminal Background Check Procedures when completing their CBC.

Clubs

USA Cycling highly recommends each club, especially clubs with a junior component, examine their club’s needs for CBCs and create or adopt a CBC policy and procedure in accordance with the standards USA Cycling has set forth. Clubs are welcome to adopt and adapt the existing USA Cycling CBC Policy; if drafting its own, USA Cycling highly recommends each club confer with USA Cycling’s Risk Protection Manager.

Furthermore, it is highly encouraged for clubs to require a biennial CBC be completed for the Coach or Team Director (or similar position) and any person that is formally authorized, approved or appointed by that club (a) to a position of authority over, or (b) to have frequent contact with athletes. For purposes of clarification, a club is considered to formally authorize, approve or appoint an individual in instances where the club has control over the appointment process. All persons holding the positions identified by the club as being in need of a CBC must comply with and follow the USA Cycling Criminal Background Check Procedures when completing their CBC.

A criminal background check (CBC) is one tool USA Cycling utilizes to safeguard youth participants. USA Cycling has implemented a CBC policy to ensure its members are afforded a safe environment in which athletes can pursue their athletic goals and to make certain that it has acted in good faith to be in compliance with all recommended guidelines for the protection of athletes by youth-serving organizations.

Please note, CBCs do not guarantee incidents of abuse or molestation will not occur, rather CBCs are utilized as a preventative risk management tool.

USA Cycling requires biennial CBCs on the following participants to help ensure a safe and secure environment for participants and to protect against financial malfeasance.  CBC rechecks are initiated on the twelve month anniversary.

Beginning in 2019, an individual must have on-file a valid CBC with USA Cycling prior to being approved to purchase any license listed below.

The following individuals, irrespective of age, are required to complete a CBC and are responsible for the associated cost: 

  • USA Cycling Staff*
  • USA Cycling licensed Coaches and Officials
  • UCI Support License categories:
    • Managers
    • Sports Directors/Assistant Sports Directors
    • Soigneurs/Trainers
    • Team Doctors and Paramedics
    • Coaches (Must be a USA Cycling Licensed Coach)
    • any other UCI support licensee who the team authorizes, approves or appoints
      • to a position of authority over, or
      • to have frequent contact with athletes.
  • Collegiate Conference Directors*
  • Local Associations
    • The LA President MUST have a completed CBC
    • and other members identified by the LA where the LA formally authorizes, approves or appoints
      • to a position of authority over, or
      • to have frequent contact with athletes.
      • to have frequent contact with athletes.
  • Independent contractors USA Cycling formally authorizes, approves or appoints
  • Any non-athlete individual authorized by USA Cycling or the USOC to train, stay, or work at an Olympic Training Center.

*USA Cycling Staff and Collegiate Conference Director CBCs are currently paid for by USA Cycling.

For current information on how to self-register for a CBC through NCSI, please visit our criminal background check procedures page.

The National Center for Safety Initiatives (NCSI) shall be the only authorized search organization that performs CBCs for USA Cycling. NCSI is a full-service screening organization that works in accordance with the recommended guidelines established by the National Council on Youth Sports (NCYS). NCSI operates as an independent company but is owned and governed in partnership with NCYS.

In addition to conducting the CBC, NCSI is responsible for interpreting the search results, communicating with the applicant regarding the search results, and reporting to USA Cycling a determination based on the search results. NCSI will also be responsible for complying with the Fair Credit Reporting Act and maintaining the confidentiality of information obtained in the CBC process.

All individuals checked by NCSI for USA Cycling will undergo a CBC that includes:

  • Two national criminal database searches
  • Two sex offender registry (SOR) database searches
  • Social security number verification
  • Address history records
  • Office of Foreign Assets Control (OFAC) federal courthouse database searches
  • Non-database search  of county criminal records in the jurisdiction of longest residence in the past five years

NCSI will issue results to the applicant and USA Cycling based on a “Red Light/Green Light” determination system. A “Green Light” or “Meets the Criteria” finding indicates an individual is suitable for participation in USA Cycling with regard to the CBC.A “Red Light” finding means the individual “Does Not Meet the Criteria” and is not suitable for participation in USA Cycling with regard to the CBC. If NCSI has questions concerning a CBC, the applicant will be contacted by NCSI and provided the opportunity to correct potential errors in the applicant’s record or provide additional information prior to issuing a “Red Light”. In such situations, USA Cycling may also be notified.

NCSI shall notify USA Cycling of “Green Light” and “Red Light” findings. Upon receiving notification of a “Red Light” finding, USA Cycling will deny or discontinue the identified person’s membership with USA Cycling.

USA Cycling and NCSI have established an application programming interface (API) which automates CBC information between the two organizations.  USA Cycling routinely monitors compliance with this requirement through IT system checks.  Members found out-of-compliance with this requirement will have any applicable license placed in ‘pending’ status until the compliance has been met.  CBC rechecks are initiated on the twelve month anniversary and any status change is reported to USA Cycling through this API and through email.

A conviction, pending charge, record or disclosure that contains the following information will be flagged as a “Red Light” or “Does Not Meet the Criteria”:

  • Any Felony (any crime punishable by confinement of greater than one year)
  • Any lesser crime involving force of threat or force against a person
  • Any lesser crime of a sexual nature or classified as a sex offense including but not limited to “victimless” crimes of a sexual nature such as prostitution, pornography,  indecent exposure; and crimes in which sexual relations is an element
  • Any lesser crime involving controlled substances (not including paraphernalia or alcohol) within the past ten (10) years
  • Any crime involving cruelty to animals
    • Two (2) or more lesser crimes of Driving While Ability Impaired (or similar offense) within the prior twelve (12) months; b) Any DUI or DWI in the past one (1) year or two (2) or more DUIs or DWIs in the last ten (10) years
  • Any sex offender registrant
  • Any lesser crime involving harm to a minor
  • Any lesser crime involving financial misappropriation including but not limited to, embezzlement, fraud, extortion, and theft within the past ten (10) years
  • Any individual currently sanctioned with the United States Anti-Doping Agency (USADA)

Should an individual contest the content of a record provided to the individual as part of the USA Cycling CBC, the individual may seek an appeal of the record with NCSI pursuant to the Fair Credit Reporting Act.

Recommendations and Requirements for Local Associations and Clubs

USA Cycling strongly encourages its Local Associations (LAs) and clubs to adopt and comply with policies consistent with each state’s applicable laws relative to the detection of child abuse and persons involved in criminal offenses of a sexual or other nature or that could expose minors to a risk to their health or safety.

USA Cycling helps our members create safe environments by instituting these CBC requirements. While our members’ clubs and organizations are not operated by USA Cycling and USA Cycling does not control their activities, USA Cycling provides information about various safety related actions and encourages our members to use these resources.

Local Associations

USA Cycling requires all Local Associations to create or adopt a CBC policy. LAs are encouraged to adapt and adopt the existing USA Cycling CBC Policy; if drafting its own, USA Cycling highly recommends each LA confer with USA Cycling’s Risk Protection Manager.

Furthermore, LAs must require a biennial CBC be completed for the President/Executive Director (or similar position) and any person that is formally authorized, approved or appointed by that LA (a) to a position of authority over, or (b) to have frequent contact with athletes. For purposes of clarification, a LA is considered to formally authorize, approve or appoint an individual in instances where the LA has control over the appointment process. All persons holding the positions identified by the LA as being in need of a CBC must comply with and follow the USA Cycling Criminal Background Check Procedures when completing their CBC.

Clubs

USA Cycling highly recommends each club, especially clubs with a junior component, examine their club’s needs for CBCs and create or adopt a CBC policy and procedure in accordance with the standards USA Cycling has set forth. Clubs are welcome to adopt and adapt the existing USA Cycling CBC Policy; if drafting its own, USA Cycling highly recommends each club confer with USA Cycling’s Risk Protection Manager.

Furthermore, it is highly encouraged for clubs to require a biennial CBC be completed for the Coach or Team Director (or similar position) and any person that is formally authorized, approved or appointed by that club (a) to a position of authority over, or (b) to have frequent contact with athletes. For purposes of clarification, a club is considered to formally authorize, approve or appoint an individual in instances where the club has control over the appointment process. All persons holding the positions identified by the club as being in need of a CBC must comply with and follow the USA Cycling Criminal Background Check Procedures when completing their CBC.