Quarterly Update: Clubs and Race Directors



USA Cycling Clubs and Race Directors


Dear Club Contacts and Race Directors:

Hope your summer is going well! Please read this quarterly update thoroughly as many of our programs are changing, and we want to make sure you are all informed.

Restructured Race Director Certification Program

At the end of 2013, several constituent groups met and had the chance to discuss the race director education program. From that feedback, the race director education program has been restructured to better fit the needs and interests of our members while helping to raise the quality and safety level of USA Cycling sanctioned events.

Race director license structure

The Race Director license is being split into two types for 2015. As detailed below, anyone listed as a club contact or club race director will receive a complimentary club race director license for the remainder of that year upon certification. This club race director license will allow that individual to permit events only under that club: race directors that wish to permit events under their own name must purchase a stand-alone race director license.

Race directors that purchase a stand-alone race director license will receive one free webinar per annual race director license, and each two-year license will include two free webinars. The stand-alone race director license is intended for individuals who are managing events as a profession to ensure those individuals are held to standards across the board. As such, race director licenses are not considered active at purchase until the member has passed the level C certification and will be unable to permit an event until that certification is achieved.

Level C certification

As has been previously announced, for 2015 a Level C certification will be required for anyone permitting a competitive event with a sponsoring club. While this change will require all race directors to pass the Level C certification test, it will not cost any club race director any additional money.

Starting August 1, level C certification will be available for free to everyone through their USA Cycling account. Further, all club contacts and listed club race directors will receive a complimentary club race director license upon completion of the Level C certification. This will allow everyone within a club involved in event management to have basic event safety training at no cost to them or the club.

The Level C curriculum will now include two new sections: risk management and medical planning. These will increase the amount of safety related information at this certification level to make all events safer nationwide.

From August 1 to December 31 of 2014 anyone who completes the Level C certification will have their certification extended until December 31 of 2016 to help ease this change in policy. At first while we transition our databases, you will see certification ending on December 31 of 2015, but this will be changed to December 31 of 2016 on November 1 of this year.

Another change to the Level C certification is the lowered requirement of five (5) Continuing Education Units (CEUs) when a race director’s certification is due to expire. Two (2) of the CEUs will be required safety trainings, two (2) must be USA Cycling produced, and one (1) can be any event management education the race director wishes. Free options will be available to licensed race directors, further reducing the cost to recertify in two years.

Level B certification

The mid-tier Level B certification will now be available online through webinars to Level C certified race directors, going beyond the basics to include topics ranging from business best practices to risk management and incident protocol. We are offering this certification online to save race directors money and time by allowing them to move through the course on their own time, at their own speed, and in their own home.

The topics covered in Level B certification webinars will be course design, working with stakeholders, communication, volunteer management, business of event management, risk management, crisis management, medical event planning, RaceClean, and sponsorship. Through this curriculum race directors will learn strategies to create better events and in time increase the number of return racers year after year.

A Level B or National/International certified race director will have access to several benefits identified through a 2014 race director survey. These include an additional $0.10/transaction online registration rebate as part of the new volume-based year-end rebate available to race directors, a listing on USA Cycling’s website, access to the online race director association, and free online education identified by the survey. We are also exploring other financial benefits for Level B and National/International race directors to be announced in the future.  

The first webinar of the Level B curriculum was released on July 23 and the next webinar will be held on August 6. The webinars will be released monthly and will also be available through an archived recording for those unable to attend the live webinar.

One-Day License Sales and How to Honor Them

Racers can now purchase one-day licenses on the USA Cycling website for any sanctioned event, regardless of whether the event uses the USA Cycling Online Registration system. These one-day licenses can only be used for the specific event that they are purchased for, and the name and date of the event will be available on the confirmation that the rider receives, which should be presented at registration/packet pickup at the event. For multi-day events the rider must purchase a one-day license for each day of the event. The one-day licenses purchased for the event can be found on the event permit page under “view one-day licenses”. 

More Options Now Available for Race Directors to Receive Race Payments

Race directors now have more options for payments with their events that use the USA Cycling Online Registration service. Race directors with multiple events can now select different payees for each event: this is done through the “request funds payment” link in the promoter account. Through this link it is possible to designate additional payees for checks only. Step by step instructions can be found here.

In addition to this, race directors can now set up automatic ACH payments from their events. This is done through the “edit payment options” link (only one account can be designated for ACH payments). Step by step instructions can be found here.

SafeSport: A Four-Part Series on SafeSport Parenting

USA Cycling teamed up with level 1 coach Kristen Dieffenbach, PhD, to bring you a four-part series on SafeSport Parenting. Here's part one: "Shaping future cyclists with the power of the peloton."  This four-part series explores the importance of keeping cycling fun for your junior athlete, tips for choosing the right coach for your junior, how to develop a relationship and shared goals with a coach, what good behavior looks like from a coach and how to identify and address issues should any arise.  The series is perfect for junior athletes, parents, administrators and coaches.  If you wish to read ahead, the other three parts can be found on the USA Cycling SafeSport webpage. 

An In-Depth Look at 2013 Division I Club of the Year, xXx Racing

Chicago's xXx Racing won USA Cycling's top honor for Division I in the 2013 Club of the Year awards. The club may get plenty of wins on the race course, but it's also got a winning approach when it comes to recruiting new members. Here's a look at what makes xXx Racing special, and worthy of the Division I Club of the Year award.

Club of the Year

With summer racing in high gear we want to remind you about the Club of the Year program- the time is now to engage in activities that will increase your club’s chances of winning! Each year USA Cycling awards three "Overall Club of the Year" designations and eight special awards. Applications are usually due in November and awards are announced in December. These awards are based on an evaluation of the club’s event organization, membership composition, clinic and rider development activities, racing performance, coaching activities, the overall programming and the outreach done by club. Past winners have used this award in their marketing and sponsorship proposals to great success and it can be a valuable asset for attracting new riders. More information on the selection process and past winners can be found here. In addition to this, we have interviewed past winners to find out about their successes and ideas for other clubs to use and learn from.

As always, if you have any questions don't hesitate to contact us!


USA Cycling



This Article Updated July 25, 2014 @ 10:16 PM For more information contact: