FAQs, Official's Forms, Event Management Forms and Uniforms
Here you will find all the necessary materials and uniforms for officiating USAC events.
Clothing - Drive Marketing
Vests for Moto Refs
Waivers, Occurrence & Post-Event Forms
Working Forms (Timing sheets & manuals)
Thank you for promoting the sport of cycling by helping run, manage, and operate a bicycle race! Officials can find all of the necessary forms and procedures to keep a race running smoothly, safely, and successfully.
Use the link below!
When you take your first seminar to become an official, you should receive a USA Cycling rule book. When you renew your license the following year, once printed, you will automatically receive a new rule book. Additional materials can be found here.
We have a distributor for a line of officials clothing. To access the clothing program, please follow this link.
The basic categories for officials in road and track are cateories C, B, A, national commissaire, elite national commissaire, and international commissaire. The categories for mountain bike and BMX are similar, but without the category B. There are requirements for advancement to each rank, and these are explained on the officials' advancement page. Upgrading requires a combination of time since last upgrade, number of races and positions officiating, attendance at an upgrading seminar, and performance on an upgrading exam. For road upgrades to B, there are a series of modules to take.
In addition to the basic categories, there are also some specialties, such as motorcycle refereeing (motoref), track starter, and race secretary. These specialties are taught in periodic seminars.
While working as an official at a USA Cycling sanctioned event, there are four automatic and one optional insurance policies that provide you with coverage.
Commercial General Liability Policy (CGL)
$1 million each occurrence
$3 million per event aggregate
$10 million policy aggregate
While working the event in the capacity of an official, you are a named insured on this policy.
This provides excess liability coverage on top of the Commercial General Liability Policy.
$4 million each occurrence
$4 million policy aggregate
Professional Liability Policy
$1 million each claim
$1 million policy aggregate
This policy excludes professional liability bodily injury/property damage claims covered by the Commercial General Liability Policy (the CGL is the main policy while this policy is supplemental).
While working the event in the capacity of an official, you are an insured on this policy.
Excess Accident Medical Policy
$25,000 maximum medical expense
$1,000 accidental death and dismemberment
$500 maximum benefit for dental expenses, orthopedic appliances expenses, Outpatient physical therapy expenses, and transportation.
This policy is excess coverage, meaning that if you have primary health insurance, that would pay first before this policy goes into effect.
If you have primary health insurance, there is a matching deductible per accident ($1,000 minimum, $5,000 maximum).
If you do not have primary health insurance, there is a deductible of $5,000 per accident.
This policy does have exclusions, and does not cover loss cause by or resulting from:
An official who is in, entering, or exiting any aircraft owned, operated, or leased by USA Cycling.
An official who is acting or training as an aircraft pilot or crew member.
Emotional trauma, mental or physical illness, disease, pregnancy, childbirth or miscarriage, bacterial or viral infection, or bodily malfunctions.
Suicide, attempted suicide, or self-inflicted injuries.
Declared or undeclared war.
Non-Owned/Hired Automobile and Non-Owned/Hired Motorcycle Liability Policy
This policy is OPTIONAL, and it is the event Race Director's responsibility to purchase this policy.
If this insurance is not purchased, or the purchase is declined, then the automobile(s) and motorcycle(s) used in the event (if any) will not receive insurance coverage through USA Cycling.
If this insurance is purchased by the Race Director, then only the automobile(s) and motorcycle(s) listed on the application will receive insurance coverage. If you will be using your automobile(s) and/or motorcycle(s), and want this insurance to cover them, work with the Race Director to ensure that they are listed on the application.
All drivers must apply for, and pass, a motor vehicle record (MVR) background check to be eligible for coverage. If you are licensed as a USA Cycling Motoref, you will have already completed this step as part of your Motoref license approval process.
$1 million of liability coverage
This policy is excess coverage, meaning that the automobiles(s) and motorcycle(s) must have primary insurance, that would pay first before this policy goes into effect (it is recommended that the primary insurance coverage has liability limits of $300,000 or greater).
This policy only covers automobile(s) and motorcycle(s) driven during the race on the race course.
An automobile may carry a maximum of 8 persons or the number of seat belts in the vehicle, whichever is less.
Policy Summary Disclosures
The above information only summarizes the policies and is just an overview. Coverage is subject to the terms, conditions and exclusions of the policy(ies). Should a discrepancy occur between this synopsis of coverage and the actual terms, conditions and exclusions of the policy(ies), the policy(ies) terms, conditions and exclusion will prevail.
A summary of the insurance that covers a USA Cycling sanctioned event can be found here.
In addition to the general insurance questions listed above, a comprehensive and easy-to-read FAQ has been created through the joint efforts of USA Cycling staff, members of the National Technical Commission, and officials serving on USA Cycling Sports Committees. This FAQ has been submitted to our insurance provider, with the responses available through the following PDF document:
Officials Insurance FAQ
Do you have questions regarding the Officials Program? Or have a question you'd like to see included in this FAQ? Submit it today to our Technical Director, Randy Shafer.