Course Safety Guidelines
Course Safety Guidelines
January 11, 2004
From: Shawn Farrell, Technical Director
To: All 2004 Race Organizers
Cc: All Staff and Race Officials
USA Cycling thanks you for accepting the challenge of organizing a bicycle race. Whether you are doing this out of love for the sport, or because you’re a profes-sional event organizer, or something in between, I’m sure that you share my number one concern about any cycling activity: safety.
USA Cycling is always concerned for the safety of anyone connected with a bicy-cle race. Aside from safety, though, you should be aware that injuries to a rider, a marshal, or a spectator can be costly from a legal standpoint. Although riders sign agreements not to sue you, the city or the Federation if they are injured, by the time these waivers come into play thousands of dollars may already have been spent in defense of the case.
Ultimately, our members bear these legal costs through dues and fees. The only way to keep these costs down is to reduce the number of accidents, and that means we must offer only events that are safe. While it may be a cliché to say, “safety is no accident,” it is quite true.
To better secure our courses, I would like to provide you with some safety rec-ommendations from a 2003 independent risk analysis conducted on USA Cycling’s behalf. I ask that race organizers carefully review their courses for safety from top to bottom using the points presented below as a guide
The following are safety items we would like to emphasize; this is not intended to be an exhaus-tive checklist of course safety. Be sure that a pre-event checklist is completed in detail for every USA Cycling event, in consultation with your event’s Chief Referee, your Local Association and your Regional coordinator (a complete medical plan is also encouraged).
I. Course Design
The first step to organizing a safe course is to choose a good course. Although this course should be checked far in advance, it should also be checked both a week before and again the day before the event. Many races have suffered because of road construction that happened the day before the event. As many corrections to road defects as possible should be made, and this requires thorough, early and frequent checks.
- Imperfections in the road surface—such as potholes—should be indicated with paint.
- Time gaps should be put into the schedule to allow riders time to warm up on the course.
- Don’t put an unsafe number of riders on the course. The maximum for a category 5 race is 50. For other races, the maximum is 100 unless a higher number was specified in the official race announcement. (See Racing Rule 1G5.)
II. Informing the Public
Races usually run far more smoothly when the public is informed and receptive to having the event. Some leading race organizers go out of their way to get local politicians involved. In one jurisdiction, the mayor even declared the day of the event to be “Official Bike Race Day.” In any event, ensure that the public is fully informed before race day.
- Contact each family and business along the proposed course either personally, by tele-phone or with flyers.
- Make sure a timetable for the event is available so that everyone knows where and when the race will be held.
- Provide for emergencies. How will an ambulance get on the course if it’s needed?
III. Race Marshals
For most events, the race’s marshal crew is its backbone. They work long hours protecting the riders and the public. However, sometimes marshals are overlooked when it comes to event planning. The coordination of marshals is so important that no race should run without someone specifically in charge of the marshals. This marshal coordinator should have sev-eral important responsibilities:
- Make sure the marshals have the correct equipment, such as fluorescent red or yellow vests, flags and whistles.
- Make sure the marshals are trained in their jobs, which depends greatly on where they are stationed during the event.
- Make sure the marshals are deployed correctly, both for their location as well as for their abilities. Marshals should all be of legal age.
- Coordinate the movement and care of the marshals. Nobody can work 12 hours without food, water and toilet breaks.
- Marshals should sign waivers, just like the riders. (There is a standard volunteer waiver available on USA Cycling’s web site.)
Many races use lead and follow vehicles. Avoid using last-minute volunteers for these key jobs. Your drivers hold the riders’ lives in their hands and must be experienced both at driving a vehicle and driving a vehicle around cyclists.
- Check driver licenses and insurance on the drivers you intend to use.
- Train the drivers in their jobs. Discuss safe follow distances with them.
- Be especially careful with pace vehicles on tight circuits. Drivers should use their horns to warn spectators of their approach.
- Drivers should sign waivers, just like the riders and the race marshals.
- Report all automobiles and motorcycles that will be used during the race on a Non-owned/ Hired Automobile/Motorcycle Application filed with your permit along with the appropriate fee to ensure that your are covered.
This Article Published January 28, 2004 For more information contact: