2014 Schedule of Fees

  
  


1. Scope and Definitions.

All fees and fines accrue to the general funds of USA Cycling except where it states otherwise. The President/CEO establishes these fees.

2. Membership Fees

International licenses are required to participate in events outside of the United States, including Canada, Mexico, and Puerto Rico. Domestic licenses are valid only within the United States. Riders competing in UCI races in the United States must hold an international license.

TYPE OF LICENSE ANNUAL FEE

International

 
Rider Licenses
Professional Road $200
International (all disciplines except BMX) $175(1)
International Adult BMX $175(1)
International Junior BMX (under 17) $100(1)
 
Other Licenses
UCI Support License $175
Domestic Driver License $25(2)
 
Domestic
 
Rider Licenses
Adult Road/Track/Cyclo-cross/Mountain Bike $70(3)
Junior Road/Track/Cyclo-cross/Mountain Bike Only (18 and younger on 12/31/2013) $35
Collegiate $35(4)
Collegiate (all disciplines)/Road/Track/Cyclocross/Gran Fondo competitive one-day trial membership $15 (5)(6)
Non-Competitive (including Training Rides, Camps and Clinics, excluding Gran Fondos) one-day trial membership $10(6)
Mountain Bike (non-collegiate) competitive one-day trial membership $10(7)
Mountain Bike practice one-day license $5 online (8)
$10 on-site (8)
 
Other Licenses
Official’s License (first time official only) $35
Official’s  Level C renewing $60
Official’s Level B $75
Official’s Level A $100
Official’s Nat Comm $125
Official’s Int Comm $150
Mechanic’s License $50
Coaching License - 1 year $95
Coaching License - 2 year $170
24-hour priority processing of application $25
24-hour priority processing of application And Express Return service $50
Race Director License $150


All licenses expire on December 31 of the year they are issued. After December 1st, full price licenses can be purchased that will expire on December 31st of the following year. The fee for replacing any USA Cycling license (older than 30 days) is $20. There is no refund for licenses.

(1)The fee for an international license for foreign riders (non-U.S. citizens) at any time is $200.

(2)Required to drive in caravan at UCI event- only accepted for domestic UCI events. 

(3)Licenses may be upgraded to international at any time during the season and only the difference between the cost of the international and the domestic licenses will be charged.

(4)If the member has any other annual USA Cycling rider license, the collegiate license can be added on for no charge at the same time as purchasing the other license. If the collegiate license is purchased separately, after another license, there will be a $20 license reissue fee. If the collegiate license is purchased first and another license is added later, the rider will only need to pay the price difference of the two. Collegiate licenses are only valid for use in collegiate events.

(5)You may apply the cost of your one-day trial competitive license ($15) to the cost of your annual adult membership ($70). To receive the $15 discount, the one day license receipt must be attached to the annual license application at the time of purchase. The one day license and annual license must be for the same rider. The one day license application must have been purchased within three months of the annual license purchase. For an online annual license purchase, the one day license application must be mailed to USA Cycling and a refund will be issued. Only one discount per adult annual license per year will be granted. The discount does not apply to International, Collegiate, or Junior licenses.

(6)One-day trial licenses are optional for Gran Fondos and Fun Rides/Tours, but USA Cycling's excess medical coverage is only provided with purchase of a one-day (or annual) license. One-day trial licenses are required for Training Rides, Camps, and Clinics

(7)One-day trial mountain bike licenses are only accepted for entry into category 2 and 3 mountain bike events. An annual license is required for entry into category 1 and Pro events.

(8)Riders need to purchase a one-day license for each race day they are competing as well as any other official practice day(s) during which they wish to pre-ride the course. However, to help ease the transition to the new structure and requirements, USA Cycling will subsidize the cost in 2014 by selling one-day licenses for practice days online at a discounted rate of $5 per day. One-day licenses for practice days sold on-site will still be $10 each day. Note that the one-day license is only required on official USA Cycling sanctioned practice days and race days that have been filed as part of the USA Cycling race permit through the practice day designation, including if there are practice times interspersed with other races. If the race director does not permit the practice days with USA Cycling, then the race director will not have liability coverage through USA Cycling’s insurance carrier related to the practices and the riders will also not be covered under USA Cycling’s accident medical or liability policies for the practices. It will be the race director’s obligation to notify the riders that the practice is not sanctioned by USA Cycling and that they are not covered by USA Cycling’s insurance.  For more information, please click here.

 

3. Club Fees

The annual membership fee for a club is $150. The membership fee for Collegiate is $75 and High School is $50. There is no refund for club membership fees.

4. Event Categories

Event categories of each race or race series are determined based on the discipline as shown below:

Road, Track, and Cyclocross races

The overall event category is based on the total payout for the highest individual race category. Minimum prize amounts are given below for events that are part of track events, single day road race events, and road race series. Certain races may be placed higher than their prize list qualifies for, as shown in the footnotes.

Minimum Prize List of Class:

Category

 Road/Track/Cyclocross Prizelist

A

$10,000

B

$5,000-$9,999

C

$2,000-$4,999

D

$500-$1,999

E

$0-$499

(a) Permit fees for multiple day races, including stage races, omniums, or other races conducted on consecutive days with cumulative results are based on the highest overall payment on a single category, including general classification, team prizes, KOM’s, etc.

(b) National Championships and international races are category A races.

(c) Non-championship final trials for Olympic, Pan American, and World Championship teams are at least category C races.

(d) State Championships and regional championships are at least category D races.

(e) Category E races are those that do not qualify for higher categorization.

(f) Training Race Series Permit –A training race series is a sequence of race meets of the same kind conducted on a regular basis at the same location, time, and day of the week. State Championship series are NOT eligible! A prize list of less than $499 per day may be offered. The fee for 1-3 days is $50.00. The fee for 4-30 days is $100. All riders must be licensed and sign waivers. Organizers pay $3.00 per rider per day for insurance coverage.

(g) Insurance certificates will automatically be issued for the race director and each sponsoring club free of charge. If another party is required to be named as an additional insured, the cost will be $10 each. This $10 fee will apply each time your certificate needs to be reissued, so we encourage you to communicate with the insured and make sure that your request is complete and accurate the first time including spelling, addresses, and the proper way to list the insured on the certificate.

(h) If a special endorsement is required for the insurance certificates there is a $75 fee per request.    Please contact a Membership Services Coordinator to request the special endorsement.

 

Mountain Bike races

Mountain Bike events are categorized based on the following criteria:

Total number of anticipated participants in all classes and categories

Category A: 1000+ participants;

Category B: 500-999 participants;

Category C: 100-499 participants;

Category D: 50-99 participants;

Category E: 1-49 participants.

(a) Multiple-day races including stage races or other races conducted on consecutive days with cumulative results and prizes are at least category D races.

(b) National Championships and international races are category A races.

(c) Non-championship final trials for Olympic, Pan American, and World Championship teams are at least category C races.

(d) State Championships and regional championships are at least category D races.

(e) Category E races are those that do not qualify for higher categorization.

(f) Training Race Series Permit –A training race series is a sequence of race meets of the same kind conducted on a regular basis at the same location, time, and day of the week. State Championship series are NOT eligible! A prize list of less than $499 per day may be offered. The fee for 1-3 days is $50.00. The fee for 4-30 days is $100. All riders must be licensed and sign waivers. Organizers pay $3.00 per rider per day for insurance coverage.

5. Organizer Fees

Event Category

MTB Permit Fee

Road/Track/Cyclocross Permit Fee

A

$700 per day

5% of total event prize list

B

$250 per day

5% of total event prize list

C

$100 per day

5% of total event prize list

D

$50 per day

$75 per day

E

$25 per day

$50 per day

Collegiate only

$50 per day

$50 per day

Collegiate + non-collegiate USAC

Pay standard MTB event fee

Pay standard Road/Track/Cyclocross event fee

(a) Permit applications must be received eight weeks in advance of the event date to avoid late filing fees.

  • If not received eight weeks prior to the event date -- $25 late fee
  • If not received four weeks prior to the event date -- $100 late fee
  • If not received two weeks prior to the event date -- $200 late fee
No permit applications will be accepted or processed within 72 hours of the event start date.

Paper Processing Fee:  A $50 fee will be charged to all event permits submitted by paper.
 

(b) Competitive Events. Promoters will first determine the event category. For Road, Track, and Cyclocross events, this is determined by the total payout for the race category with the highest prize list. If the event category is A, B or C, then the permit fee will equal 5% of total event prize purse. The event prize purse is determined by adding the total cash and retail value of merchandise prizes for the entire event (all categories). For Road, Track, and Cyclo-cross events, if the event category is D, then the permit fee equals $75 per day, if the category is E, then the permit fee equals $50 per day. For Mountain BIke events, this is determined by the total number of riders at the event per the table above. For Mountain Bike events, if the event category is D, then the permit fee equals $50 per day, if the category is E, then the permit fee equals $25 per day. All riders must hand-sign waivers or execute an electronically signed waiver through the USA Cycling online registration system, and a $3.00 per rider per day insurance surcharge is applicable for all participants.

(c) Non-Competitive Events (excluding fun rides/tours/Gran Fondos). These events include training rides, clinics and camps. All Non-Competitive Events are $50 for 1-3 days or $100 for 4-30 days. Days need not be consecutive, but must be determined in advance and listed on the "Non-Competitive Permit Application." All riders must have a valid annual or one-day license, sign waivers and be listed on the "Non-Competitive Event Roster." $1.00 per rider per day insurance surcharge is applicable for all participants of training rides, clinics and camps. Organizers must submit insurance surcharges and copy of "Non-Competitive Event Roster" to USA Cycling within 21 days following their event.

(d) Non-Competitive Fun Ride/Tours. Permit fees are $50 per event. All riders must sign waivers approved by USA Cycling. $1.50 per rider per day insurance surcharge is applicable for all participants of fun rides/tours. Organizers must submit insurance surcharges and a copy of the "Non Competitive Fun Ride/Tour Roster" to USA Cycling within 21 days following their event.

(e) Gran Fondo. Gran Fondo events are timed events open to all riders. Permit fees are $50 per event. All riders must sign waivers approved by USA Cycling. $2.00 per rider per day insurance surcharge is applicable for all participants of Gran Fondos. Organizers must submit insurance surcharges and copy of "Gran Fondo Event Roster" to USA Cycling within 21 days following their event.

(f) Fine for inadequate numbers. An organizer who fails to provide racing numbers that meet the requirements of the Racing Rules shall be fined $1 per rider per day of racing. This fine shall be submitted to USA Cycling. (See rule 1N7).

(g) Failure to comply. Post-event reporting and fees are due to the USA Cycling office within 21 days after the event. Failure to comply will result in additional mandatory fees: $50 if before 30 days after the event, $100 if within 31-60 days after the event, $150 if within 61-90 days after the event. An organizer who fails to publish an official race announcement shall pay an additional 7% of the total prize list, or $50, whichever is greater. Non-compliance or lack of full payment may result in future cancellation of permits and/or suspension.

(h) Cancellation of event: If an event is cancelled there is a $50 cancellation fee.  If the permit was submitted and a late fee charged the late fee will not be returned.  

(i) Insurance certificates will automatically be issued for the race director and each sponsoring club free of charge. If another party is required to be named as an additional insured, the cost will be $10 each. This $10 fee will apply each time your certificate needs to be reissued, so we encourage you to communicate with the insured and make sure that your request is complete and accurate the first time including spelling, addresses, and the proper way to list the insured on the certificate.

(j) If a special endorsement is required for the insurance certificates there is a $75 fee per request.    Please contact a Membership Services Coordinator to request the special endorsement.

6. Race Entry Fees

Entry fees, late and/or post-entry surcharges go to the organizer except where noted otherwise.

(a) Free Market. Entry fees, late and/or post-entry surcharges may be set at the discretion of the organizer.

(b) Surcharges.

  (1) USA Cycling provides event insurance to protect members. The cost for this insurance for 2014 is $3 for each rider, per day for competitive events. The following surcharges may also be charged in addition to the basic entry fees:

  (2) Late entries may be charged a surcharge provided that an official race announcement that states the surcharge has been distributed, as required by the Racing Rules.

  (3) When an organizer requires the use of an online entry service, the existence of surcharges for this service must be disclosed in the race announcement.

(c) Current UCI World or U.S. National Champions who pre-register for category A, B or C races (except National Championships) by the specified closing date shall be refunded their entry fee provided that they are eligible to wear their championship jersey in the race, and do so (see  Rule 1H4(g)).

7. Deposits for Protests and Hearings

All hearing requests (USA Cycling Policy IV) and certain race protests (Rule 1O) must be accompanied by a deposit ($250 for a hearing and $20 for a protest). In the case of a protest, if the protest is upheld the deposit will be returned.

8. Officials' Fees

(a) Daily fee.

The organizer shall pay licensed officials a daily fee based on the race category. The fees are based on the highest race category for that day, plus the cost of reasonable and necessary travel. The tables below shows the minimum fee based on the race category.

For the tables below, the race day is considered to be one hour before the first race starts until one half hour after the last race finishes1.

Half-Day Race (5 hours or less)(1)

Race Category

Chief Referee

Chief Judge(2)

Other Officials

NRC/NCC/NC/UCI (*)

$120

$85

$70

A

$105

$75

$60

B

$75

$60

$50

C-E

$50

$40

$35

* note that these fees apply to officials assigned by USA Cycling

 

Full-Day Race (Between 5 and 9 hours)(1)

Race Category

Chief Referee

Chief Judge(2)

Other Officials

NRC/NCC/NC/UCI (*)

$200

$140

$115

A

$175

$125

$100

B

$125

$100

$80

C-E

$100

$80

$70

* note that these fees apply to officials assigned by USA Cycling

Overtime Race

For any race that goes over 9 hours, officials will be paid for the time over 9 hours at a rate of $20 per hour, paid in increments every 15 minutes.

1 This figure assumes that the official was onsite and working an hour before and until a half hour after. Officials who arrive late or are released earlier will use their actual onsite and working time to determine their hours worked.

2 Also Starter, Secretary, and Judge/Referee in track events, Chief Timer in time trials, Chief Judge in mountain bike races, commissaires that are part of the jury for International road and track races who are not assigned by the UCI, and Assistant Chief Referees in road events when assigned by USA Cycling. At UCI calendar races in the United States when there is a foreign Chief Commissaire, one American official will be designated to be the liaison with USA Cycling and receive the Assistant Chief Referee fee.

For stage races, the daily fee shall be paid for each day, beginning with the prologue.

Officials who are required to be at an event for a non-competition day, such as registration, team meetings, or stage race rest days, will receive half day fees. For track events that take place in two sessions, an official who works only one of the sessions will be paid half day fees.

(b) Site Visits.When deemed necessary by USAC or a Local Association, the organizer will pay the Chief Referee or another designated official $25 for a pre-event venue inspection trip plus $15 for each venue inspection report, in addition to travel expenses.

(c) Expenses. In addition to the daily fee, the organizer shall provide each official with the following:

    (1) Round trip transportation from the official's home and during the race, or reimbursement for the transportation according to the published rates of USA Cycling (see part 10, below);

    (2) In one-day races that take place during the lunch hour, either lunch or $10 additional; for races of more than one day when an overnight stay is required, $35 per diem;

    (3) Basic housing when overnight lodging is necessary before, during, or after the race;

    (4) Reimbursement for any other expenses that are reasonable and necessary for the official's duties.

(d) Cancellation. If it is necessary for any reason to cancel a race after the officials have begun their travel, the Organizer will pay each official for their actual expenses and at least half of the daily fee.

9. Hearing Panel Fees

USA Cycling shall pay hearing panel members a $50 per day fee, and the hearing panel foreman an $80 per day fee, plus the cost of reasonable and necessary travel and expenses. However, if the hearing takes place during an event, a juror will not be paid as an official and a juror for the same day.

10. Travel Expenses

Individuals traveling on approved official business on behalf of USA Cycling shall be reimbursed normal and actual documented expenses. Transportation expenses shall be reimbursed at 46 cents per mile for travel by personal vehicle but shall not exceed the cost of the lowest practicable airfare. The CEO may specify a more restrictive arrangement.



This Article Published November 28, 2012 For more information contact:
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