UCI Women's Teams
** PLEASE NOTE THIS INFORMATION IS UPDATED FOR THE 2016 SEASON. **
Welcome to the homepage for the 2016 UCI Women's Teams. On here you will find all of the information we have on the logistics of forming, registering, and maintaining a UCI Women's Team. In case you have navigated here by accident, this information is specific to what the UCI has defined as a UCI Women's Team.
If you ever need assistance with any aspect of your team process, please do not hesitate to contact Mark Guthart. One of the benefits of being on a UCI women's team is that you have a dedicated USA Cycling staff contact. I can be reached at: email@example.com. You can call me at my direct work number, 719-434-4264.
Table of Contents
- Team Composition and General Principles
- Team Participation
- Medical Monitoring
- Roster Changes
- Clothing and Equipment
- Key Dates for Team Registration
- Associated Fees for Registering a Team
- The Bank Guarantee
- The Registration and Auditing Process
1. Team Composition and General Principles
A UCI Women's Team is made up of a minimum of 8 riders and a maximum of 16 riders. To be registered with USA Cycling, the majority of your riders must have US citizenship (i.e. a UCI code that starts with USA). All riders on the team must have a road category 1 or category 2 license. If you have foreign riders on your team that are licensed by another federation, they must have their federation’s equivalent of a category 1 or category 2. Please note that we do not upgrade cat 3 riders to cat 1/2 simply because they "need" to be upgraded because you want them on your teams. Please choose your riders accordingly.
The table below illustrates how the number of USA riders on your team determines the nationality:
|Country||Number of Riders|
|Total Number of Riders||14|
In this example, the US is the most represented country, making the nationality of the team USA.
In addition to the 16-rider maximum, a team may have a maximum of four extra riders who are specialists in other endurance disciplines, such as track (scratch, points race, pursuit, madison), mountain bike (cross-country), or cyclo-cross, provided that these riders were in the top 100 of the final UCI classification for that discipline in the previous season.
Between August 1st and the end of the year, the team can also add two riders in the U23 class as "trainees", provided these riders have not previously ridden for a UCI road team and that the UCI is notified before August 1st. Lastly, you can add a rider at any time during the season if that rider has not been on any UCI team in the current season.
2. Team Participation
Once a rider is on your team, she can ride in two kinds of races: UCI races anywhere in the world or national races in the United States. Riders on women's teams do not need Foreign Permission Letters to ride abroad.
The UCI rules are very specific. For women's teams, there are no mixed teams allowed in international races at the elite level. The race director/organizer cannot give an exception to this. USA Cycling cannot give an exception to this. Therefore your riders can only ride an international race in two ways: as a regular member of your team or as a member of a USA Cycling national team when it is participating as such in the race. The latter is only allowed if your UCI women's team is not riding the race. If you have foreign riders on your team, they would be subject to the same rule. For example, if you have a Mexican rider on your team, he may ride an international race as part of the Mexican national team, but only if your continental team is not participating.
It is important to remember that being on a UCI women's team does not mean you are automatically selected for any particular race. Each UCI event is by invitation only. A UCI race organizer must meet UCI rules when extending invitations to their events, and since these rules include a minimum number of non-American teams, there may not be enough space in certain races for each American team. Each team must contact the race organizer to secure an invitation. The UCI has specific rules regarding invitations.
Each rider must have a contract for a fixed period that expires on December 31. The contracts must meet the minimum standards given in the model contracts for Remunerated riders and Non-Professional riders. This contract must be spelled out explicitly wages (if any) and/or repayment of expenses. Note that wages are not required for UCI Women's Teams. In addition, if a rider is to be paid a salary per the contract, the only method of payment allowed is direct deposit into the rider's bank account, the specifics of which must also be included in the contract.
Please note that no provision in the contract is valid if it goes against the basic nature of the year-long contract unless it is in the rider's favor. In other words, you cannot include a provision in the contract that says, "the team may terminate this contract at its discretion for any reason" or "the team may terminate this contract at its discretion of the rider fails to perform up to team standards" or such language. Such a contract would essentially mean there is no contract at all.
Your team may be based in a state known for "at will employment", but a UCI women's team is not an "at will" employer. If you hire a rider, presume it is for the whole year. Our auditor will be carefully checking contracts to make sure they meet the minimum standards and do not contain any "out clauses" that effectively invalidate the nature of a contract. The contracts must even have a statement in them that acknowledges that any statement that differs from the model contract is null and void unless it is in the favor of the rider.
Part of the registration process will be for the teams to prove that each rider on their team has adequate medical insurance that covers sickness, accidents, and repatriation. The UCI rules also specify civil liability, but a USA Cycling license carries that coverage automatically, and is not required by the team. As a team you may purchase health insurance for your riders or require them to purchase it. Either way, it will be up to the team to document that such insurance exists. The UCI has provided a form (UCI annex D.1) to track their insurance, which must be submitted to the auditor with the packets.
5. Medical Monitoring
In 2015, the UCI introduced a new set of regulations regarding medical rules and the Medical Monitoring program. As part of these regulations, UCI Women's Teams were included for the first time as being required to participate in the Medical Monitoring program. Upon further review, the UCI granted an exception to this requirement in 2015.
For 2016, UCI Women's Teams are required to participate in the Medical Monitoring program, and abide by the regulations found in Part XIII: Medical Rules section of the UCI regulations. This change is significant and it is encouraged that you review these regulations as early in the registration process as possible so that you may plan accordingly.
6. Roster Changes
The UCI has imposed strict limits on how and when team rosters can be changed. Under normal circumstances, roster changes may be made given the following criteria:
- At any time during the season, you can add a rider if that rider meets all criteria and has not had a contract with a UCI team in 2016. To add a rider, please complete and submit the roster change form (UCI annex G1) to USA Cycling for processing.
- Between August 1, 2016 and the end of the year, you can add two U23 riders to your roster as "trainees". Note that USA Cycling must submit those names to the UCI BEFORE August 1. These U23 riders cannot have been on another UCI team in the past. To add a U23 rider as a trainee/stagiaire, please complete and submit the trainee form (UCI annex G2) to USA Cycling for processing.
In addition to the roster change methods outline above, the UCI has established a Rider Transfer Period, which runs from June 1, 2016 through June 25, 2016. During this transfer period, riders who have been on a UCI team in the current year may transfer to a different UCI team. As part of this transfer process, the rider and their original team must have previously submitted to USA Cycling a mutually-agreed upon termination agreement and a roster change form (UCI annex G1) for removing the rider from the UCI roster. With this in place, the rider may be added to your team's roster using the same roster change form (UCI annex G1) as outlined above.
Please note that any changes (i.e. rider additions) will require a new audit and review process.
7. Clothing and EquipmentClothing used by UCI teams is closely regulated by the UCI. As such, teams are required to submit their clothing designs to USA Cycling for approval at the time of registration, and by December 10th at the latest. These designs should be vectorized artwork (as an Adobe Illustrator or PDF file format) and include both the jersey and short designs. For details on the regulations concerning clothing, please consult the UCI Rider's Apparel document.
In an effort to promote the UCI Women's WorldTour, the UCI is requesting that the appropriate UCI logo be incorporated into the design of the jersey. The format for the logo is a square area between 3.5-5 cm on the upper right chest. New logos for the Women's WorldTour are being introduced for the 2016 season, with more information forthcoming.
Equipment used by UCI teams is also closely regulated, with lists of approved frames, forks, and wheels available on the UCI Equipment web page. The UCI has also provided the List of Equipment form (UCI annex L), which will need to be completed and returned to USA Cycling. Teams which already know the equipment that will be used for massed start races and time trials are requested to complete this form for inclusion with the registration materials. If this equipment is unknown at the time of registration, this form should be completed and returned as soon as possible once the equipment is known.
8. Key Dates for Team Registration
OCTOBER 31, 2015 — USA Cycling must submit the list of teams that it intends to register to the UCI. This means that at a minimum, we need to know the name of the team. If we submit a team called Billy Joe’s Bike Shop/Raleigh to the UCI by this date, we may be able to register a team by December 10 that is called Billy Joe’s Bike Shop/Della Santa. However, if no part of the team name is the same, it may be rejected by the UCI. Therefore you would be well advised to have your primary sponsor lined up before you commit to this process. USA Cycling may submit registration packets to the UCI anytime after this date, assuming your packet is complete and your audit has been finished. Please also note that as a UCI women's team, you may have a maximum of two names in your title, which would be your two primary sponsors. You also cannot have the word "professional" in it.
NOVEMBER 3, 2015 — This is the FINAL DATE applications will be accepted by USA Cycling and our auditor, Waugh Associates. Applications received after this date will not be processed and will not be submitted to the UCI. Auditing Fees are due on this date. Mail packets to Waugh and Goodwin, LLP, 1365 Garden of the Gods Road, Suite 150, Colorado Springs, CO 80907.
NOVEMBER 25, 2015 — You must wire the UCI fee to the UCI bank by this date.
DECEMBER 10, 2015 — USA Cycling must submit all completed women's team registration paperwork to the UCI on this date. All other fees to USA Cycling are due on this date.
JANUARY 1, 2016 — Publication of UCI Women's Teams on the UCI website.
JANUARY, 2016 — Provisional rankings of UCI Women's Teams on the UCI website.
MARCH 31, 2016 — Bank guarantees from the 2015 season due back to teams will be mailed by USA Cycling on this date.
JUNE 1-25, 2016 — All 2016 UCI rider transfers will take place during this period.
AUGUST 1, 2016 — Addition of U23 riders to roster must be submitted by USA Cycling to the UCI by this date.
9. Associated Fees for Registering a Team
The following tables show the fees involved in this process, who they go to, when they are payable, and how they should be sent:
UCI Continental Teams
Waugh & Goodwin, LLP
November 3, 2015
Union Cycliste Internationale
November 25, 2015
|2,250 euros (CADF)||Union Cycliste Internationale||November 25, 2015||Wire Transfer|
December 5, 2015
December 5, 2015
10. The Bank Guarantee
The UCI has again set the minimum bank guarantee as 20,000 euros or 15 percent of the salary package for the riders and staff, whichever is higher. We have set up a bank in Colorado Springs that will manage the bank guarantees and processes. You will provide USA Cycling with a check for the appropriate amount and it will be deposited in an account dedicated to your team. The bank guarantee should be satisfied by certified check.
The teams will also fill out and sign a bank guarantee agreement with USA Cycling that explains the nature of the bank guarantee and claims process.
If you wish to use your 2015 bank guarantee on file with USA Cycling toward your 2016 team, you may do so after submitting signed copies of the Bank Guarantee Release Letter included here and after paying all fines due the UCI and USA Cycling from 2015 or previous seasons. This letter, if signed by all 2015 riders and team staff, will release the 2015 bank guarantee money for the team’s use in 2016. If the bank guarantee on file with USA Cycling is less than the amount due for 2016, the team will then make up the difference. If your team sponsorship has decreased and your guarantee on file is more than what you need this year, and there are no challenges, then the difference will be refunded if you so request.
11. The Registration and Auditing Process
The following are the proper steps for registering a UCI women's team:
1. Familiarize yourself with the UCI regulations regarding women's teams. Your existence as a team is based on these rules, which can be found in their entirety on the UCI website. The most relevant chapters are Part I: General organization of cycling as a sport, Part II: Road Races, Part XII: Discipline and Procedures, Part XIII: Medical Rules, and Part XIV: Anti-Doping Rules.
2. Compile the following for mailing to Waugh & Goodwin, LLP (auditor) by certified mail (must be received by November 3, 2015):
- Two copies of all signed rider/team staff contracts. If you have never done one of these before, the UCI has provided us with a model contract you can use as a guide depending on whether it is a remunerated member or a non-professional member.
- Completed official UCI registration forms. (UCI annex G)
- Complete rider and staff roster and proof on health insurance for all of your riders, including the following forms: rider list (UCI annex D.1), rider insurance (UCI annex D-1) and team staff (UCI annex D.2).
- Certified check for $800 to cover auditing services
- Copies of signed sponsor contracts over $5,000
- A complete team operating budget (UCI annex C). For your convenience, the UCI also has provided a set of instructions for developing a budget.
- Auditor Check list
3. Email the following electronic documents to Mark Guthart at USA Cycling (firstname.lastname@example.org):
- Completed UCI Checklist of Documents (UCI annex B)
- Completed UCI Registration Forms (UCI annex G)
- Completed Rosters With Insurance Forms: Rider List (UCI annex D.1), Rider Insurance (UCI annex D-1) and Team Staff (UCI annex D.2)
- Team Representation Letter to USA Cycling (UCI annex E)
- Clothing designs for jerserys and shorts (in vectorized Adobe Illustrator or PDF format)
- List of Equipment (UCI annex L) - this should be submitted once the equipment is known and is not required at the time of registration
4. Wire the registration and CADF fees to the UCI into their euro bank account by the UCI deadline (November 25, 2015):
Bank: UBS SA
Address: Place St-Francois 1, CH-1004 Lausanne, Switzerland
Euro Account: 309288.60L
IBAN: CH24 0024 3243 3092 8860 L
Beneficiary: Union Cycliste Internationale, CH-1860 Aigle
Note that the wire to the UCI is about 10 days before we have to have the packets to them, so plan accordingly.
Upon completion of the bank wire transfer to the UCI, please provide USA Cycling with the confirmation/tracking information. This will greatly help us in confirming receipt by the UCI, and will ease the registration process.
5. Waugh & Goodwin, LLP will provide you with a total amount due to USA Cycling to cover your bank guarantee. Mail a check for that amount made out to the name of the entity responsible for your bank guarantee (team name or management company name) to the attention of Mark Guthart by certified mail (Must be received by December 5, 2015). At the same time, mail a check to USA Cycling for the $2,800 registration and RaceClean fee.
6. Compile signed International license applications and mail them to USA Cycling attn: Mark Guthart. (NOTE: Professional licenses CANNOT be purchased online.)
It is assumed that a foreign rider on your team will be living in the USA for more than half the year. Therefore, UCI rules specify that it is USA Cycling that issues their license. This also means they need to have an address in the United States. In the rare case where a foreign rider must retain his international license from his home federation, such a rider will have to purchase, at a minimum, a USA Cycling domestic license. This is so we can adequately track the rider and give the rider's whereabouts to USADA. It also ensures that the rider is covered by adequate civil liability insurance.
7. Waugh continues to review the documents and once they meet all the UCI regulations, they’ll send an auditors report to USA Cycling and notify you.
8. If the bank guarantee is in order when the auditors report arrives, USA Cycling will notify the UCI of your team’s successful completion of the registration process, and we will submit all paperwork to the UCI. The paperwork is substantial and requires wet signatures. To arrive in Switzerland by December 10, it has to leave Colorado Springs on December 5. Please plan accordingly.
9. When the UCI lists your team on their official roster on the UCI website, the process is complete.
10. When the team is listed on the UCI roster, USA Cycling will process the rider and support staff licenses. Unless you request otherwise, all copies will be mailed directly to the team director.
11. If you make roster changes, the new rider contracts and $125 per rider added must be sent to Waugh and Associates, and the UCI change form (UCI annex G1) must be submitted to USA Cycling.
This Article Updated September 28, 2015 @ 05:51 PM For more information contact: