Job Openings

• Sponsorship and Member Benefits Manager
• RMCCC Director
• NCCCC Asst. Director

Sponsorship and Member Benefits Manager

FLSA Status: Exempt
Department: Marketing
Reports to: Chief Marketing Officer
Date Prepared: May 1, 2013

The Sponsorship Manager is responsible for leading the day-to-day management of a portfolio of USA Cycling sponsorships. Core responsibilities include cultivating and maintaining strategic client relationships with sponsors, agencies, properties, rights holders, brands, and other related industry entities. This position will also have ownership and full responsibility for the Membership Benefits Program. The position requires general sales, marketing, account management and basic accounting skill sets. The role will report to and support the Chief Marketing Officer (CMO), ensuring that USA Cycling meets the expectations of its sponsors, creates value for USAC members, delivers positive net revenue and generates positive awareness for USA Cycling.

Essential Duties

Sponsorship: Expected to be 70 percent of focus

• Own, understand and fulfill all deliverables as stated in sponsor and member benefit agreements.
• Lead the delivery of the day-to-day execution of contractual commitments to sponsors
  • Liaise with all departments, external suppliers and agencies to ensure commitments are fulfilled on time and on budget.
• Understand sponsor needs and requirements beyond that which is specified in the contract, such as brand identity guidelines, to ensure commitments are delivered in a manner that meets or exceeds expectations.
• Contribute to development of new sponsor programs, initiatives and the development of sponsorship sales and marketing materials.
• Coordinate with and support sponsor activation with USA Cycling staff including National Events, Communications and IT.
• Liaise with the finance team in managing the sponsorship budget by updating monthly GL statements and provide updated budget forecasts.
• Develop a calendar and set regular status meetings between USAC and sponsors.
• Prepare periodic sponsorship status reports summarizing the delivery of commitments, sponsor activation, contact reports and issues/ opportunities.
• Support the development of the sponsorship strategy with the CMO.
• Support the CMO in the development of an annual review program to assess performance of both the sponsor and USAC, to measure sponsor satisfaction and identify areas for improvement in the relationship.
• Support the CMO in providing regular communication to USAC staff on sponsorship and member benefits plans and activity.

Member Benefits: Expected to be 30 percent of focus

• Own and lead the member benefits strategy and ensure it is consistent with and acts in concert with the sponsorship strategy to maximize net revenue, generate positive awareness and provide valuable benefits for members.
• Work closely and liaise with all departments, and in particular the membership team, to ensure that program provides a valuable service to members and enhances the USAC value proposition.
• Manage the day to day operations of the member benefits program including royalty reports and communication with program partners
• Develop marketing materials promoting the member benefit program to actively recruit new partners.
• Track the performance of the member benefits provider in term of net revenue and the take up of services among members. Use the findings of this and other analysis to update the member benefits strategy and to recommend the addition or replacement of member benefit providers.
• Conduct an annual review to assess the performance of the member benefit providers
• Conduct an annual “customer satisfaction” survey (as part of the general membership survey) to assess performance of the member benefits program. Make recommendations for improvements based on the results.
• Achieve annual targets for member benefit revenue and take up of services among members.
• Develop and execute a plan to communicate the member benefits program to current and potential USA Cycling members.
• Compile and update sponsorship, supplier and member benefits provider proposals, sales presentations and marketing materials.
• Ensure that all sponsorship and royalty sharing revenue is received and forwarded to accounting department. Review and compile reports with the finance team.
• Understand the guidelines regarding Unrelated Business Income Tax and apply this knowledge when forming agreements and communication material
• Ensure that sponsor and member benefit partner web content and links are current on USA Cycling website.
• Provide an appropriate level of service and contact with agencies, sponsors and member benefit partners, including but not limited to: USA Cycling email newsletters, new sponsorship opportunities, and vendor opportunities.
• Ensure that USA Cycling’s information and links are current on partner websites.

Other duties as assigned

Job Specifications

• Knowledge of standard office practices and procedures sufficient to be able to process various types of paper work
•  Knowledge of computers and related software applications
• Strong telephone skills
• Solid oral and written communications skills
• Solid attention to detail
• Ability to work collaboratively and in a team environment
• Strong interpersonal and teamwork skills
• Ability to manage and prioritize workload as needed
• Ability to use correct English grammar to organize and communicate ideas in words and in writing
• Ability to multi-task
• Ability to set work priorities, manage own time, monitor progress, and deal with stress effectively
• Ability to adapt quickly to changes in work priorities and needs with attention to detail
• Travel and weekend work is required

Summary: The ideal applicant must be highly organized and have skills in customer service, project management, sales and marketing. The successful candidate will also have strong communications and influencing skills enabling them to achieve results through others -- across internal USA Cycling departments and with outside suppliers. Attention to details and the ability to work independently is a must. A flexible approach to the role is required and the applicant should be prepared to undertake other duties as assigned by managing supervisor.

Education: Bachelor degree in related field desired

Experience: At least four years of sponsor servicing, sales and marketing support experience.

Equipment Utilized: General office equipment such as a computer, calculator, copier, scanner, and postage machines.

Software Utilized: Microsoft Office products

Physical Demands and Working Conditions

Normal office setting, therefore the noise level in the work environment is usually moderate. The employees may occasionally lift and/or move up to 20 pounds. Specific vision abilities required include both close and distance vision. While performing duties of this position, the employee is regularly required to sit, talk and hear. The employee is frequently required to use hands to finger, handle, feel and/or touch with hands and arms. The employee is also required to stand and walk to complete tasks and occasionally may climb, balance, stoop, kneel, and crouch to complete tasks.

This is a full-time exempt, position located out of the Colorado Springs headquarters. Hours are 8 a.m. to 4:30 p.m. Monday through Friday. Full benefit package to be provided to include; health, vision, dental and sick, vacation and holiday pay.

USA Cycling is proud to be an Equal Employment Opportunity Employer.

NOTE: This job description is not intended to be an exhaustive list of all duties, responsibilities or qualifications associated with the job.

Please send cover letter and resume to:
Debbie Hendrix, HR Director
dhendrix@usacycling.org

Rocky Mountain Collegiate Cycling Conference Director

• Annual operating budget for reimbursement of basic administrative expenses and travel to some conference races.
• Medals and trophies for conference championships
• Annual USA Cycling membership (racing and/or officiating license)

• Coordinate conference season schedules
• Coordinate conference omnium rankings for each race and event
• Manage collegiate upgrade requests
• Manage National Championship qualifications
• Manage conference website and e-mail listserv(s)
• Administer conference rules and regulations, so long as they do not supplant those of USA Cycling
• Act as first point of contact for USA Cycling collegiate membership issues and pass along to USA Cycling staff wherever appropriate
• Maintain communication with USA Cycling staff to assist in the development of the collegiate program and refinement of rules
• Host conference meetings for team leaders to discuss conference rules, issues, schedules, and provide leadership training when possible
• Coordinate volunteers (e.g. results, clinics, media/pr, other positions as necessary)
• Attend annual Collegiate Conference Director Summit in Colorado Springs and regular conference calls with other Conference Directors

• Work closely with USA Cycling staff to ensure all conference races are permitted in a timely fashion and organized safely in accordance with all USA Cycling rules and regulations
• Work closely with all other Volunteer Conference Directors and the Collegiate Manager to maintain an open line of communication between conferences and share best practices
• Work with Local Association and Regional Coordinators to coordinate schedules, officials, and funding
• Aid in development of new leaders within the conference
• Assist with the founding new collegiate cycling clubs, and provide support to existing and developing clubs
• Contribute conference news to be posted on USAC website, conference website and/or distributed by e-newsletter or other media coverage to market collegiate cycling
• Perform other miscellaneous duties as required (e.g. race announcing, intro clinic coaching, etc.)

• Uphold USA Cycling rules, regulations, and code of conduct.
• Manage budget to ensure the provided budget is used in most productive fashion within the conference.

• Ability to travel within the conference
• Basic understanding of collegiate rules and scoring
• Geographically located in the conference

• Send a résumé and cover letter to Jeffrey Hansen, USA Cycling Collegiate Manager, at jhansen@usacycling.org and Topher Hurley, RMCCC Director, at christoph.hurley@gmail.com. The cover letter should address the candidate’s ideas regarding what strategies could help the RMCCC continue to grow and develop in the future.

North Central Collegiate Cycling Conference Assistant Director

• Annual operating budget for reimbursement of basic administrative expenses and travel to some conference races.
• Medals and trophies for conference championships
• Annual USA Cycling membership (racing and/or officiating license)

• Coordinate conference season schedules
• Coordinate conference omnium rankings for each race and event
• Manage collegiate upgrade requests
• Manage National Championship qualifications
• Manage conference website and e-mail listserv(s)
• Administer conference rules and regulations, so long as they do not supplant those of USA Cycling
• Act as first point of contact for USA Cycling collegiate membership issues and pass along to USA Cycling staff wherever appropriate
• Maintain communication with USA Cycling staff to assist in the development of the collegiate program and refinement of rules
• Host conference meetings for team leaders to discuss conference rules, issues, schedules, and provide leadership training when possible
• Coordinate volunteers (e.g. results, clinics, media/pr, other positions as necessary)
• Attend annual Collegiate Conference Director Summit in Colorado Springs and regular conference calls with other Conference Directors

• Work closely with USA Cycling staff to ensure all conference races are permitted in a timely fashion and organized safely in accordance with all USA Cycling rules and regulations
• Work closely with all other Volunteer Conference Directors and the Collegiate Manager to maintain an open line of communication between conferences and share best practices
• Work with Local Association and Regional Coordinators to coordinate schedules, officials, and funding
• Aid in development of new leaders within the conference
• Assist with the founding new collegiate cycling clubs, and provide support to existing and developing clubs
• Contribute conference news to be posted on USAC website, conference website and/or distributed by e-newsletter or other media coverage to market collegiate cycling
• Perform other miscellaneous duties as required (e.g. race announcing, intro clinic coaching, etc.)

• Uphold USA Cycling rules, regulations, and code of conduct.
• Manage budget to ensure the provided budget is used in most productive fashion within the conference.

• Ability to travel within the conference
• Basic understanding of collegiate rules and scoring
• Geographically located in the conference

• Send a résumé and cover letter to Jeffrey Hansen, USA Cycling Collegiate Manager, at jhansen@usacycling.org and Mark Guthart, NCCCC Director, at mguthart@nc-cycling.com. The cover letter should address the candidate’s ideas regarding what strategies could help the NCCCC continue to grow and develop in the future.