December 27, 2012 LA Call

  
  


 
 
 
When: Wednesday, December 27, 2012
Time: 10:45 Mountain Time
 
            To listen to recorded call:
 
To listen to recorded call:  Dial - (605) 477-3099
Enter Access Code - 406418#, and enter # again for most recent call
 
 
 
 
Attendees:   Jack McNeal (BRAO), Bruce Dunn (ABC), Dave Fowkes (ICAZ), Deb Schiff (NJBA), Kingsley Rutters (TBRA), John Sammut (MBRA), Judy Rhyne (CCA), Diane Fortini (NEBRA),  Jim Patton (NEBRA), Loch Miwa (ICA), Don Russell (MTBRA),  Dave Fowkes (ICA),  Roger Cravey (ABC), Erik Anderson (WSBA), Sherri Hahn(KCA), John Patterson (GABRA), Keith Creeden (FBRA), Chris Smith (MCF), MimiBonnie Walker (TXBRA), and Randy Legeai (LAMBRA).
 
Staff:  Valecia Frasier,  Andrea Spencer, Kristen Uhleman, Stuart Lamp, Larry Martin, and Fred Blattspieler.
If you were present for the call, and I missed your name, please send me an e-mail so that I may add you to the list
 
Topics:
 
  1. Best Practices
  • Define which practices you would like to focus on
  • We received feedback from the LA call asking for information on best practices.  I would like specifics about what practices you would like to focus on so I can determine which programs to focus on.
  • No suggestions at this time – if you think of something, e-mail or call me.
 
  1. End of year documents 
 
  • 2011 Financial Statement
  • 2011 IRS 990
  • 2012 LA Yearend report
  • 2013 Signed LA agreement
 
  1. Open discussion
 
  • USADA testing – what is status?  We are still finalizing the details, and I will give an update next week.
  • Will keep calls scheduled for the last Wednesday of the month.  Fred will send out an Outlook invite.
  • Would like to have Permit Coordinator receive an automatic e-mail when a RD pays for a post-event on line.
  • The RD is not receiving an automatic e-mail letting him know that the event is ready for payment in some areas.  Is working for TXBRA currently.
  • Would like there to be an automatic total for all riders, so it does not have to be done manually – Fred will check with IT
  • There is a glitch for multiple day events, and will not allow you to enter separate days – Fred will check with IT.
  • Would like capability for CRs to send in payment.  See screen print below – the LA administrator can allow CRs permission to make payment, you just have to check the box granting them payment permission:

 
 
 
 
 
 
 
 
 
 
 
 
 
 
  1. New feature for results & rankings.  You can get rankings for riders in your LA area.  Screen prints below:
 
 
Click on Events
Click on Results and Rankings
 

Choose All States
Then choose the fields and Click “Go”

 
This gives you rankings for all riders

 
Scroll to bottom
Click on Download CSV and save as an Excel File

This gives you the rank in a spreadsheet for everyone in that category.  You can do an Control F to search for riders in your LA

 
 
  
 
ATTACHMENT E: Example 2012 Year-end Local Association Financial Report
2012 Year-end Local Association Financial Report
   
LA Name:  _____________________________  
   
Unspent cash from USAC as of 1/1/2012  $       -  
   
USAC rebates received in 2012 (includes 2011 and prior license rebates received in 2012)  $        -  
   
Expenditure of USAC funds in 2012:  
- Project 1 (fill in with detailed description of project including an explanation of how you used the funds and how it benefited the LA and USAC members.- cell will wrap so you have room for detailed description)  $        -  
- Project 2 (fill in detailed description of project- cell will wrap)  $        -  
- Project 3 (fill in detailed description of project- cell will wrap)  $        -  
- Project 4 (fill in detailed description of project- cell will wrap)  $        -  
- Project 5 (fill in detailed description of project- cell will wrap)  $        -  
- Project 6 (fill in detailed description of project- cell will wrap)  $        -  
- Project 7 (fill in detailed description of project- cell will wrap)  $        -  
- Project 8 (fill in detailed description of project- cell will wrap)  $        -  
- Project 9 (fill in detailed description of project- cell will wrap)  $        -  
- Project 10 (fill in detailed description of project- cell will wrap)  $        -  
- Add additional lines for projects as needed placing your cursor on cell A20 and click insert row  $        -  
   
   
Total 2012 USAC funds Expenditures  $        -  
   
Unspent cash from USAC as of 12/31/2012  $        -  
   
Check Total - should be zero, if not 1/1 balance plus 2012 rebates received minus 2012 expenditures does not equal balance at year-end.  Please check revenue and expenditures lines for completeness.  $        -  
 
 
 
 
 
 
 
 
 
 
 
Page 12  of  12                           Initial _____/_____
Renewing Local Associations
Revised:  09/11
 

 
 
 
 


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